The chartered organization representative is the direct contact between the pack and the chartered organization. This individual is also the organization’s contact with the district committee and the local council. The chartered organization representative may become a member of the district committee and is a voting member of the local council. If the chartered organization has more than one unit, one representative serves them all.

Qualifications: Is at least 21 years old, is a member of the chartered organization, and is not the unit leader or assistant unit leader. Is appointed by the chartered organization to serve as its official Scouting representative, is registered as an adult leader of the BSA, and is current with Youth Protection training.

Responsibilities: The chartered organization representative’s responsibilities are to:

• Help select the right leadership for the unit.

• Promote well-planned, quality unit programs, including outdoor programs, advancement, and recognition.

• Serve as a liaison between the units and the organization. Promote the recruiting of new members and units.

• See that Cub Scouts transition from unit to unit.

• Help with the charter renewal.

• Suggest Good Turn service projects to benefit the organization.

• Encourage the unit committee to hold meetings.

• Cultivate organization leaders, and encourage necessary training of existing and new leaders. Utilize district help and promote the use of district personnel and materials.

• Use approved unit finance policies.

• Cultivate resources to support the organization.

• Represent the organization at the council level.

Everything that the Cubmaster does is aimed at helping the individual Cub Scout.

Qualifications: Is at least 21 years old and is registered as an adult leader of the BSA. Should be a leader who is able to communicate well with adults as well as youth. Should be able to delegate responsibilities and set a good example through behavior, attitude, and uniform. Preferably a member of the chartered organization.

Responsibilities: The Cubmaster’s responsibilities are to:

• Complete Cubmaster position-specific training. Attend monthly roundtables.

• Plan and help carry out the Cub Scout program in the pack according to the policies of the BSA. This includes leading the monthly pack meeting, with the help of other leaders.

• With the pack committee, develop and execute a year-round recruitment plan for recruiting new children into Cub Scouting.

• Know about and use the appropriate and available literature.

• See that the pack program, leaders, and Cub Scouts positively reflect the interests and objectives of the chartered organization and the BSA.

• Work with the pack committee on program ideas, selecting and recruiting adult leaders, and establishing a budget plan.

• Guide and support den leaders. See that they receive the required training for their positions.

• Help organize and encourage graduation into a troop by establishing and maintaining good relationships with one or more local troops.

• Maintain good relationships with parents and guardians. Seek their support and include them in activities.

• See that Cub Scouts receive a quality, year-round program filled with fun and activities that qualify the dens and pack for the National Summertime Pack Award.

• See that the responsibilities specified for the assistant Cubmaster are carried out.

• Help the pack committee chair conduct the annual pack program planning conference and the monthly pack leaders’ meetings.

• Work as a team with the pack committee chair to cultivate, educate, and motivate all pack leaders and parents or guardians in Cub Scouting.

• Take part in the charter review meeting and annual charter presentation ceremony.

• Request den chiefs for all Cub Scout dens and, after selection, see that they are trained.

• Recognize the den chiefs at pack meetings.

• Conduct impressive advancement, recognition, and graduation ceremonies. For Webelos ceremonies, involve Scoutmasters and other troop leaders.

• Meet with the unit commissioner, Webelos den leader, and Scoutmaster to establish plans for the Webelos Scouts’ transition to a troop.

• Encourage high advancement standards from all Cub Scouts.

• Help bring families together at joint activities for Webelos dens (or packs) and troops. Support the policies of the BSA.

The Cubmaster has a big role. Having assistant Cubmasters allows him or her to share responsibilities. Every pack should have at least one assistant Cubmaster, but most packs have two or three.

Qualifications: Is at least 18 years old. At least one assistant Cubmaster should be able to replace the Cubmaster’s position in case of an emergency. If a pack has only one assistant Cubmaster, he or she must be at least 21 years old. In packs with more than one assistant Cubmaster, one must be at least 21 and the additional one may be at least age 18. The assistant Cubmaster is recommended by the Cubmaster, approved by the pack committee and chartered organization, is registered as an adult leader of the BSA, and is current with Youth Protection training.

Responsibilities: An assistant Cubmaster’s responsibilities (as designated by the Cubmaster) are to:

• Help the Cubmaster as needed. Be ready to fill in for the Cubmaster, if necessary.

• Complete Cubmaster position-specific training. Attend monthly roundtables.

• Participate in pack meetings.

• Supervise den chiefs and see that they are trained.

• Conduct the monthly den chief planning meeting for all den leaders, assistant den leaders, and den chiefs to plan and coordinate weekly den meetings and pack meeting participation.

• Work with neighborhood troops that supply den chiefs and into which Webelos Scouts may graduate.

• Along with the pack committee, develop and promote an ongoing plan for recruiting new Cub Scouts and families.

• Along with the Cubmaster and pack committee, assist with pack reregistration.

• Help with pack activities, such as dinners, derbies, bike safety workshops, and service projects.

• Along with the pack committee, coordinate outings to see that the pack and dens qualify for the National Summertime Pack Award.

• Participate in the annual pack program planning conference and pack leaders’ meetings. Support the policies of the BSA.

Leads the pack committee and thus is responsible for the administration, oversight, and support of the pack program.

The pack committee chair’s role is to:

• Complete leader position-specific training for pack committees.

• Maintain a close relationship with the chartered organization representative and the chartered organization to cultivate harmonious relations and maintain communications.

• Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.

• Supervise pack committee operation by

  • Calling and presiding at monthly pack committee or “pack family” meetings.

  • Assigning duties to committee members.

  • Planning for pack charter review, recruitment, and reregistration.

  • Approving bills before payment by the pack treasurer.

• Conduct the annual pack program planning conference and pack leaders’ meetings.

• Ask the committee to assist with recommendations for Cubmaster, assistant Cubmasters, and den leaders, as needed.

• Recognize the need for more dens, and see that they are formed as needed.

• Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.

• Cooperate with the Cubmaster on council-approved money-earning projects so the pack can earn money for materials and equipment.

• If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.

• Appoint a committee member or other registered adult to be responsible for Youth Protection training.

• Develop and maintain strong pack–troop relationships, and work closely with the unit commissioner and other pack and troop leaders in bringing about a smooth transition of Webelos Scouts into the troop.

• Support the policies of the BSA.

The secretary ensures proper records are kept within the pack.

Specifically, the secretary will:

• Keep informed of all Cub Scouting literature, materials, records, and forms to help leaders function effectively. Help new den leaders access needed tools.

• Acquaint den leaders with Scoutbook so that they will know how to supply the information that should be recorded there.

• Maintain up-to-date information on membership, leadership, attendance, and advancement in Scoutbook.

• Maintain an inventory of pack property.

• Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.

• Keep notes on business conducted at pack leaders’ meetings. Record only key items such as things needing follow-up or items for the history of the pack.

• Notify leaders of pack leaders’ meetings and other activities.

• Provide den leaders with records and forms for meetings.

The treasurer ensures the pack’s finances are sound.

Specifically, the treasurer will:

• Help the pack committee and Cubmaster establish a sound financial program for the pack

• Maintain a bank account in the pack’s name and arrange for all transactions to be signed by any two of the following: Cubmaster, pack committee chair, secretary, or treasurer.

• Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.

• Collect dues from den leaders at the pack leaders’ meeting, preferably in sealed den dues envelopes. Open envelopes in the presence of den leaders. Give receipts for these funds, and deposit the money in the bank account.

• Keep up-to-date financial records. Enter all income and expenditures using an agreed upon system. Credit each Cub Scout with payment of dues. From time to time, compare the records with those of the den leaders to make sure they agree. Give leadership in developing a coordinated recordkeeping system in the pack.

• Be responsible for thrift training within the pack. Encourage each den leader to explain the pack financial plan to each family so that Cub Scouts will accept responsibility for paying dues and each family will be alert to opportunities for their child to earn dues money and develop habits of thrift.

• On the request of den leaders, sympathetically counsel with those who do not pay dues, determine the reason, and encourage regular payment. If they are unable to pay, work out a plan with the Cubmaster and pack committee so that the Cub Scout can earn dues.

• Periodically report on the pack’s financial condition at the monthly pack leaders’ meeting. Make regular monthly reports to the pack committee at the pack leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.

• Provide petty cash needed by leaders. Keep a record of expenditures.

• Guide the pack in conducting council-approved pack money-earning projects.

The advancement chair helps Cub Scouts move through the ranks and transition into a Scouts BSA troop.

The advancement chair will:

• Have a working knowledge of the Cub Scout advancement plan.

• Help plan and conduct induction and advancement recognition ceremonies.

• Coordinate with the Webelos leader and Scoutmaster for meaningful transition/graduation ceremonies from Cub Scouting to a troop.

• Educate parents, guardians, and pack committee members in ways to stimulate Cub Scout advancement.

• Promote the use of Cub Scout den advancement charts and other tools to recognize and record advancement in the den.

• Collect den advancement reports at pack leaders’ meetings for use when ordering badges and insignia from the local council service center. This can be done with Scoutbook.

• Promote Boys’ Life magazine as an aid to advancement.

• Help build or obtain advancement equipment for use in making advancement ceremonies more effective.

• Promote the wearing and proper use of uniform and insignia.

This position keeps pack activities visible to the public, as well as to the families of the pack. 

Specifically, this person will:

• Identify and promote pack service projects in the chartered organization, school, and community.

• Promote family participation in all pack events.

• Urge pack participation in appropriate programs of the chartered organization. Suggest ways of showing interest in the chartered organization’s overall program.

• Publicize and promote pack participation in Scouting Anniversary Week activities.

• Circulate Cub Scout recruiting fliers and brochures to invite children to join. Along with the pack committee, promote new membership. Let the people in the neighborhood know that a Cub Scout pack is available.

• Consider using a monthly or quarterly pack newsletter to inform families of pack plans, guide new parents and guardians in pack policies, and create a feeling of unity among members of the pack family.

• Provide pack announcements for regular release in the official bulletins, newsletters, websites, etc., of your chartered organization.

• Make use of the news media in publicizing pack events.

This position helps the Cub Scouts develop a love for the outdoors. 

Specifically, the outdoor activity chair will:

• Help the Cubmaster plan and arrange for outdoor activities. Arrange for property use and/or fire permits.

• Arrange for safe transportation when needed.

• Plan first aid for emergencies.

• Help Webelos den leaders plan overnight campouts. Help arrange for equipment as needed. Arrange for Safe Swim Defense implementation for all outings involving swimming. Arrange for Safety Afloat implementation for all outings involving boating.

• Plan outings to help the pack and dens qualify for the National Summertime Pack Award.

• Help inform parents and guardians about opportunities for family camping. Ensure that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) before any pack campout.

• Help promote day camp and resident camp opportunities.

• Be aware of BSA health and safety requirements, and see that they are implemented.

• Know and carry out BSA outdoor program policy related to Cub Scouting. Review all activities to ensure that unit leaders comply with BSA policies in the Guide to Safe Scouting.

This position is essential to the health of the pack. The chair will:

• Along with the Cubmaster and pack committee, develop and carry out a plan for year-round membership growth.

  • Conduct an annual census of youth in the chartered organization for systematic recruitment. • Work with pack committee members to promote recruitment plans.

  • Visit new families in their homes to facilitate recruitment.

  • Follow up on Cub Scout dropouts to help return them to full, active membership.

• Plan, coordinate, and lead the annual charter renewal process.

  • Prepare registration papers and an annual report to the chartered organization. Secure signatures and registration fees for the coming year.

  • Arrange for the annual membership inventory, a uniform inspection, and the annual charter review meeting.

  • Help the Cubmaster and chartered organization representative plan and conduct the formal charter presentation.

  • With the chartered organization representative, submit a charter application and annual report to the chartered organization for approval.

• Along with the Cubmaster and pack committee, see that eligible Cub Scouts transition to the next rank’s den at the appropriate time, and that Webelos Scouts and parents/guardians have a smooth transition into a troop.

• Along with the Cubmaster, follow up on former pack members who are now in a troop and recruit them as potential den chiefs.

• Arrange for periodic uniform inspections with the unit commissioner.

Scouting requires local resources to support the program. Friends of Scouting is an annual program to educate families on how Scouting is financially supported by various sources, including the families that directly benefit from the program.

• Build an organization to enroll family members and Cub Scout leaders in FOS.

• Enroll as a Friend of Scouting.

• For every five families in the pack, recruit one person as an enroller.

• Attend an FOS kickoff meeting.

• Enroll each enroller as a Friend of Scouting.

• Train enrollers.

• Conduct report meetings.

• Follow up until all FOS cards have been accounted for. Give recognition to contributors and enrollers.

• Along with the pack committee, provide public relations for FOS.

Sustaining strong membership in a unit depends not only on having new members join the unit, but also on engaging youth and their families in the unit experiences so that they feel welcomed and want to stay. The role of the New Member Coordinator is to ensure that both keys to success take place. 

The three key functions of new member coordinators are:

• Serve as welcoming ambassadors for the unit.

• Work with the unit committee in developing and implementing the Unit Membership Plan.

• Participate in New Member Coordinator training and collaborate with the district membership team.

More than one person can serve as a new member coordinator.